Accounts Payable Officer

As our Accounts Payable Officer, you’ll be responsible for processing and managing end-to-end supplier invoices, maintaining accurate financial records, and ensuring prompt payments. This is an on-site role, working closely with our operations and buying team.

What We’re Looking For
You will thrive in this role if you have:

• Proven experience in an Accounts Payable role, preferably in the grocery, retail, food, or FMCG sector

• Hands-on experience with Xero accounting software. QuickBooks experience is also desirable but not essential

• Strong attention to detail and excellent organisational skills

• Ability to prioritise and multitask effectively

• Administration and accurate document handling capability

• Reliability, initiative, and the ability to work independently and meet deadlines

• Confidence working in a fast-paced, detail-driven environment

• Strong communication skills and a friendly, team-oriented approach

• Ability to handle confidential financial information, with a high level of professionalism and integrity

• Adaptability and a willingness to learn

• Someone who will be a good fit culturally

Key Responsibilities

• Pay supplier invoices accurately and efficiently

• Reconcile statements and manage payment cycles

• Process and maintain supplier records, and resolve accounts queries

• Accurate accounts allocation and data entry into Xero and QuickBooks

• Record GST input credits accurately

• Collate and organise physical documentation for further processing and storage

• Assist with month-end processes and reporting

• Collaborate with store staff and buying team to resolve discrepancies

• Support continuous improvement of finance processes

• Communicate with and maintain vendor and external party relationships

Why Join Us?

• Be part of a mission-driven, sustainable business

• Work with a friendly, supportive team

• Stable, on-site role with real ownership of your work

• Opportunity to grow as the business expands

Our Commitment to Diversity, Equity, and Inclusion

At CLAY Health & Organics, we are committed to building a workplace that reflects the diversity of the community we serve. We celebrate individual differences, promote equity, and foster an inclusive, respectful environment for all staff.

We are seeking an experienced Accounts Payable Officer for this role and recognise that experience comes in many forms. If you meet most of the criteria and share our passion for health, sustainability and community, we encourage you to apply. We are committed to providing comprehensive training and support to ensure you feel confident and equipped in your role. 

To Apply

We encourage applications from people of all cultural backgrounds, First Nations people, LGBTQIA+ communities, people with disability, and individuals from underrepresented groups. 

Please send your resume and a brief cover letter telling us a little about yourself, your experience and your availability to david@clayhealth.com.au